Section 05 / 22Select, configure, migrate, launch by 30 September
Export full PDF13-Week Delivery Plan · Jul to Sep
Select, configure, migrate, launch by 30 September
Interactive timeline
The 13-week critical path, week by week
From requirements on 1 July to go-live by 30 September. Every week is on the plan; nothing is left as 'to be scheduled'.
13-week Gantt
Sequencing from July through September
Hover a bar for the underlying activity. Click any bar to focus that phase below.
Bar colours
Weeks 1–4 · July· Requirements & vendor selection
Weeks 5–10 · August· Configure & integrate
Data migration track· Excel → platform
UAT & training· Shadow-mode bids, Bulgaria training
Go-live & rollout· Cutover and 14-country plan
Lane = the row label on the left (activity · phase)
Milestone marker
Click a bar to focus that phase · click the 30 Sept milestone to open the rollout section
Activity · Phase
1 Jul1 Aug1 Sep30 Sep
Requirements confirmedWeeks 1–4 · July
Vendor evaluationWeeks 1–4 · July
Decision & contractWeeks 1–4 · July
Configuration buildWeeks 5–10 · August
Integrations (SSO, M365, ERP)Weeks 5–10 · August
Data migrationWeeks 5–10 · August
UAT with real bidsWeeks 5–10 · August
Bulgaria trainingWeeks 11–13 · September
Cutover & go-liveWeeks 11–13 · September
14-country rollout planWeeks 11–13 · September
Milestones
Activities
Weeks 1–4 · July · Requirements & Vendor Selection
- Meet CEO, executive sponsor, Bulgaria bid team lead, country leads, IT and finance
- Confirm bid lifecycle, stages, roles and non-negotiables
- Inventory current Excel workbooks and their owners across countries
- Confirm the three-way shortlist: Monday.com, Salesforce, Edison365
- Issue common demo script and criteria pack
- Run scored vendor demos and reference calls
- Receive fixed-scope commercial proposals
- Recommendation and executive decision by end of July
- Sign contract within 5 working days of decision
Deliverables
Tangible artefacts at the end of Weeks 1–4 · July
- Requirements pack (one page)
- Vendor shortlist confirmed
- Demo scripts & scorecard
- Reference call notes
- Fixed-scope SOW
- Signed vendor contract
Activities
Weeks 5–10 · August · Configure, Integrate, Migrate
- Vendor kicks off build against fixed-scope SOW
- Configure stages, fields, roles, workflow, dashboards to the confirmed design
- Integrate SSO (Entra ID), Microsoft 365 / Teams / SharePoint, and finance/ERP feed
- Migration: cleanse rules agreed, reference data standardised, test tenant loaded
- Bulgaria bid team walks through the working system in weekly show-and-tells
- UAT with 5–8 real bids in a shadow-mode
- Train Bulgaria bid team, super-users identified
- Fix, iterate, cut scope where it protects the 30 Sept date
Deliverables
Tangible artefacts at the end of Weeks 5–10 · August
- Configured platform in test
- SSO + M365 integration live
- Test migration signed off by Bulgaria lead
- UAT results & defect log
- Training materials
- Cutover plan
Activities
Weeks 11–13 · September · Go-Live, Hypercare, Rollout Plan
- Final data cut and load into production
- Reconciliation vs Bulgaria Excel baseline, sign-off by country lead
- Bulgaria go-live by 30 September; Excel workbooks locked read-only
- Two-week hypercare: daily standups, floor-walking, rapid config tweaks
- Adoption tracking published daily to leadership
- 14-country rollout plan finalised and approved
- Post-implementation review, lessons captured for wave 1
Deliverables
Tangible artefacts at the end of Weeks 11–13 · September
- Live platform in Bulgaria
- Excel bidding retired for scope in Bulgaria
- Adoption dashboard
- Approved 14-country rollout plan
- Post-implementation review